Trends in Technology

Make Your Daily Workflow Better With These 5 Apps

October 16, 2021 by Brian Covell

Workflow Apps – The market for workflow apps is rapidly growing in 2021. More businesses are using them to boost productivity by streamlining and speeding up routing processes. However, finding the best app to meet your requirements is getting harder every day due to the mountain of options in the market, especially considering every company has its processes and workflows.

In this post, we’ll guide you on how you can choose the best workflow app for your business, and how you can make your daily workflow better with these 5 apps.

Let’s get started!

What Is a Workflow App or Management Software?

A workflow app is a management platform that provides users with flexible tools to improve operations. With the right app, you can create and optimize workflow the way you like, eliminate redundant tasks, automate several processes, and boost efficiency by optimizing improvement areas. Essentially, workflow apps allow you to:

  • Simplify task management
  • Break down tasks by defining stages
  • Streamline repetitive processes
  • Manage tasks your way
  • Integrate workflow in all tasks and streamline processes
  • Adapt to float

How to Choose the Right Workflow App for Your Business

Not all workflow apps have the same core functionality. Some are more comprehensive and efficient than others. Simple apps prioritize managing the workflow itself by allowing you to assign tasks, manage them, and track deadlines. Whereas, complex apps offer additional features, such as managing invoices and data, modeling project data and portfolio, and streamlining multiple tasks simultaneously.

No matter which app you choose, they must have the following essential tools:


The main purpose of a workflow app is automation. We use these tools to automate processes, such as task assignments, push notifications, status updates, and report generation. Any app you choose should include automation tools.


Users no longer settle for core functions. Besides, most projects today require multiple tools so any app you choose should be capable of integrating with other apps, such as CMS, databases, email, calendars, and payment apps, etc.


When you’re working on multiple projects, it’s easy to lose sight of progress and deadlines. To be more useful, the app you choose should have different SLA and KPI indicators, notification tools, visual differentiators, and organized dashboards.


The app you use should be worth the price you’re paying. A decent app won’t require you to pay for irrelevant features. The pricing should be simple and value-driven.

The Top 5 Workflow Apps for Businesses in 2021

Considering the essential requirements of a good workflow app, we have identified some great options to optimize decision-making. Here are the top 5 workflow apps for businesses in 2021:

1. Zapier

If you’re not looking for a desktop or mobile app, you can use Zapier. This web-based solution enables users to integrate several applications and automate their workflow to boost productivity with less effort and errors. What makes this workflow app different from others is its dashboard. It automatically creates systems and streamlines processes to simplify the way users access and exchange information.

The app has a free version with basic functions. Premium plans start at $19.99 per month to $599 per month.

2. is an award-winning workflow platform that simply allows you to put tasks and then add in the steps you’ll need to execute them. It’s essentially a fancier version of a spreadsheet but a much better option because it also offers alerts, notifications, integrations, and automation. Integrations include Google Drive, Slack, GitHub, Trello, Dropbox, and Google Calendar, etc.

They also have round-the-clock customer service by phone or email. offers a free trial version for a single user. Pricing starts at $17 per month for two users.

3. ProWorkflow

If you’re regularly on the move while managing different projects, ProWorkflow offers a great mobile solution. It primarily focuses on visibility and control by giving users an overview of their projects or tasks – active, finished, or to-do. The workflow app also features timesheets, Gantt style timeline, and a simple drag and drop interface for mobile users.

Moreover, ProWorkflow is an open API system, meaning you can connect it with different third-party applications. The app offers a trial version with basic functions. Pricing starts at $20 per month, and you can get a 10% discount if you pay annually.

4. offers all the essential functions other workflows apps provide. However, it takes workflow management to a whole new level with some unique features. For instance, you can use it to create one-to-one integration and multi-step workflows between different apps. For businesses seeking custom workflow management, this is the go-to option.

Using, they can customize their workflow how they please, without compromising on effective communication. The app offers a free version using which you can create five automation and synchronize up to 250 tasks and actions per month. For more automation, you can opt for premium plans starting from $25 per month to $99 per month.

5. Nintex

Nintex has become one of the most popular workflow apps for businesses in 2021. The app prioritizes simplicity and speed in automating processes. You can also use it to link cloud workflows, on-premise systems, and content management systems. Nintex provides a user-driven design to streamline everyday processes and complex procedures.

The company offers a free trial for its automation platforms. Pricing starts at $875 per month to $1,350 per month.
Need More Workflow Apps?

And there you have it: our 5 picks for the best workflow apps for businesses. Hopefully, now you can identify which one works best for you. So, whether you’re a freelancer, agency, or enterprise, you can make your workflow better with these 5 apps to increase productivity, reduce expenditure, and communicate effectively throughout the project.

For more information on business technology and trending industry practices, we recommend visiting Percento Technologies.